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‘Conflicts of Interest’ is a standing item on all board and committee agendas; the chairperson will remind trustees at the start of each meeting that any interests must be declared. There is a duty of care to identify any known or perceived conflicts of interest at the beginning of each meeting.

A record of any professional or personal interest that may make it difficult for a director to fulfil their duties impartially, or may create an appearance of impropriety, with any item on the agenda for that day’s meeting is to be noted in the minutes of the meeting. Specifically:

If a director states a conflict of interest they will normally be requested to leave the meeting while the relevant agenda item is discussed.


Members of the Board and the Senior Team should declare all interests, which are relevant and material. Specifically, if the individual, or a close family member (parent/child/partner) or business partner holds:

trustees may retain existing or other roles, and for those whose livelihood involves professional involvement, continue with it provided it is transparent and not inconsistent with the organisation’s role, aims or objectives.

Following appointment, trustees will seek advice from the chairperson (and in the case of the chairperson from such expert as may be agreed) before taking on any new role(s) in which there might be a real or perceived conflict of interest.

Where a director’s circumstances involve or might appear to involve a material conflict of interest in her or his role, they will declare these in the register and, where appropriate, withdraw from related business and discussions.

All personal or business interests which may, or may be perceived to influence a director’s judgement should be declared.

Potential Conflicts of Interest

A charity may pay and offer other material benefits, to one or more of its trustees to provide services to the charity, where the trustee board reasonably believes it to be in the charity’s best interests to do so. The services in question must be ones which the charity trustee provides in addition to carrying out normal trustee duties. Any such proposal would be treated on a case for case basis and would only be approved subject to compliance with the Articles of Association and Charity Commission guidance.

Where an individual is not part of the decision making process, there is no direct conflict of interest. However, where he/she has a relationship with the organisation, or individual trustee/director, the perception could arise that the trustees haven’t acted in the organisation’s best interests, because of this.

Managing Conflicts of Interest

To manage these issues, the Board will ask themselves the following questions:

For a major or complex contract/agreement, an investment appraisal or similar may be needed to enable the Board to make the best decision for the organisations.

Recording Decisions

Conflicts of interest will be recorded in the minutes, together with the key points and decision(s) made, in sufficient detail to enable a reader to understand the issue and the basis on which the decision was made.